Acclaro Advisory is a specialist sustainability consultancy that provides organisations with a range of environmental and social sustainable business solutions. We have a network of clients ranging from small and medium sized companies to multinational corporations, to government bodies and NGOs. We specialise in three key topics of sustainability: Zero carbon strategy, Responsible business and the Sustainable Facilities Management Index.

Acclaro is an agile small business in a fast-moving environment. We work in partnership with our clients and advise them on the strategic direction that they should take to allow them to not only comply to environmental and social regulations, but to go beyond and help build a sustainable future, giving them competitive advantage and leadership status. We are based in our Wokingham office but practice hybrid working and offer a very flexible work approach for individuals who demonstrate they can perform in these conditions. Hard work is rewarded to motivated individuals with fast career progression, client contact and industry exposure. Employees can learn from our specialist team of consultants with a raft of experience in the industry.

Acclaro prides itself on creating long lasting relationships with clients and delivering excellence in our work. We expect the candidate to live up to the company values and adopt the culture of the workplace. To show us that you have read this job description throughout, please list Acclaro’s company values (found on our website) in your email containing your cover letter and CV. This will indicate that you have attention to detail and have read through the JD.

The role:

We are seeking an Office Manager with HR generalist experience to provide maternity cover on a part-time basis to look after our back-office systems and generally keep us organised. Key tasks will include payroll and expenses with our third-party provider, invoicing and credit control, procurement of office equipment and supplies, generating reports from our project management system and co-ordinating meetings and learning sessions, plus HR admin tasks and facilities management as needed. Ideally, we would like the office manager to include basic bookkeeping and credit control experience in their skill set.

We are looking for a hardworking and enthusiastic individual, ideally with an interest in sustainability, who can take personal responsibility for keeping things running smoothly while our Office Manager is on maternity leave so that our consultants can focus on servicing our clients. You’ll need the confidence to work on your own initiative and good attention to detail. Ideally, you’ll have a ‘muck in’ mentality that suits a small business environment where we all have responsibility to keep the business running in good shape.

Responsibilities:

  • Working with payroll provider for salaries and expenses
  • Administering our staff benefits including annual leave, cycle to work scheme, income protection and Employee Assistance Programme
  • Co-ordinating meetings, learning sessions etc for the team and sometimes our clients
  • Preparing reports from our Avaza project management system (no previous experience needed)
  • Sourcing and purchasing office equipment and supplies
  • General admin and back office support
  • Facilities Management
  • HR Administration
  • Attendance management
  • Onboarding and Offboarding
  • Recruitment support
  • Wellbeing
  • Keep Quickbooks up to date
  • Bank Reconciliation
  • Forward chasing of customer invoices
  • Chasing late payments
  • Providing quarterly VAT information to our accountant
  • Invoicing and keeping records, checking against finance schedules and identifying and managing gaps

Required Skills 

The successful candidate will have the following:

  • Office management experience
  • HR generalist experience
  • Excellent numeracy
  • Excellent communication skills, both written and verbal
  • A high level of competence in the Microsoft 365 suite of applications, particularly Excel and Outlook
  • Great organisational skills
  • The ability to learn new technology platforms
  • A mentality of getting something fixed if it needs fixing

Preferred skills

The successful candidate might also have the following:

  • Credit control experience
  • Basic bookkeeping experience, ideally Quickbooks
  • Mental Health first aider

Package 

  • +£35 000 per annum pro-rata depending on experience
  • 9 to 12 month Fixed Term contract, starting in August 2024
  • 22.5 hours per week
  • Hybrid working
  • 30 days annual leave including public or bank holidays plus Christmas shutdown (typically 3 days) pro rata
  • Pension, Income protection, company sick pay and employee assistance programme

Please send your CV with a short covering letter that shows your passion and suitability for the job based on what you have read in this ad. Email to HR@Acclaro-advisory.com

No agencies please.

How to apply

Please send your CV with a short covering letter that shows your passion and suitability for the job. Email to hr@acclaro-advisory.com.